Roundtable Workshop Format
how to organize something at hsb ? what steps should i take to get something started ?
let's say you're incredibly interested in some topic, but you need some info/know-how to get you really started. how to get it going ?
a great way is to organize a little openspace/workshop/hacknight on the topic of interest. so not only you get kickstarted, but you immediately got some peers.
- set up a wiki page to gather & condense info (put your ideas/outline, + contact info)
- being the information-junkies we are... there's always going to be peers interested, quickly ask around at hsb, code31-mailinglist, bxlug-list, etc; setup a doodle and spam the URL of your wiki page around
- find someone experienced aka the Expert; in practice, it shouldn't be too hard: ppl will come over with possible contacts, look around on conferences etc.
- fix a date (keep an eye on the availability of your expert, the kitchen mailinglist, hsb's agenda etc, participants'doodle).
- spam around writeup an email-announcement (techtue, code31-mailing, personal contacts etc - don't forget to mention date, time, and a link to your event page on the wiki)
- find someone with keys of hsb,
- be there a bit in advance to prep the space (check the heating, projector, network, power) and have a great afternoon/evening/hacknight !
so the incentive of organising a workshop should come from the interested 'public' imho the burden of actually organising is split in two:
- the expert preparing his topic/doing intro
- the host, taking care of doing PR, preparing the space
setup a wiki page
- Hit the "add an event" button on the wiki
- (optional) find a clever name for the thing.
- Don't add a date just yet.
- Create content: I just googled a bit and pasted some links
- come over to hsb and see who's interested
- create an event page (click add an event on the sidebar of our wiki) - don't add a date yet
- talk to the interested participants you know, ask them what they expect. Tell then to get involved by adding that to the wiki.
- Don't worry if no-one edits the wiki. :-)
- probably one of the peeps at hsb is into it?
- the more, the better
- give them a link to your wiki page, so they have a direct way to communicate to the public
create an announcement
Check formally for interest, doodle works good for this:
- you see who is interested
- You see when they'll be able to attend
- For people it's easier to register on the doodle
If you set a time, choose wisely, if it's going to take >3.5 hours, go for the afternoon.
fix a date
After a while the doodle will have some participants. Choose the date with most ppl.
If there are two dates, ask the experts which one they prefer.
Now you can send a mail to the mailing-lists and add the date to the eventpage on the wiki.
- keep an eye on the agenda (if you can't find a date to have the space for yourself, try to be creative and combine activities?)
- preferably not on techtue (unless it's a short session of half n hour/one hour)
- code31 at lists.code31.org
- mom on techtue (no don't take your mom, please :-)
in the space, before the event
- get keys, or find someone to open up (peeps with keys are listening on the kitchen mailing list)
- be there an hour in advance, find a good spot, setup the projector, check the network(power & internet-connectivity, put the heating on
- Don't panic
- Welcome participants, collect some cash for HSB if you requested (eg. members for free, 5EUR for others)
Setting up ForkFest09
Starting point: I wanted to know more about code repository systems.
Thaught: everybody knows some code versioning, but most of them probably want to know more.
I checked with my friends of the space if they would be interested in this, there was indeed some interest. So I decided to set it up.
from Hans to code31 Hey Peeps, Almost everybody 'knows' how to use some kind of version control, but almost everybody I meet has the feeling they are not using it to it's fullest potential. So we're going to do a small meet-up to fix that. Temp wiki page here: http://hackerspace.be/ForkFest09 Feel free to edit. When? You decide! http://www.doodle.com/tdaswafv872f6zpz Grts, Hans